SUMMARY 

RESPONSIBILITIES AND TASKS

Cohort Administration (Emerging Leaders Lab, Lead Pastors Fellowship)

• Serve as the administrative support to the Director of Ministries, Content, and Communications with regards to all cohort programs.
• Serve as a visible program leader in the Emerging Leaders Lab, alongside the Director of Ministries, Content, and Communications and other The Pastorate staff.
• Oversee day-to-day administrative operations of the cohorts, including scheduling meetings, minute taking, guest logistics, and participant communication.
• Maintain a detailed program calendar with session dates, topics, and facilitators.
• Produce agenda documents for monthly online gatherings, monthly cohort gatherings, and monthly guide connect calls. 
• Prepare session materials such as handouts, workbooks, and slide decks.
• Manage technical requirements for meetings on Zoom.
• Manage participant records, including onboarding, attendance, and program evaluations.
• Schedule and confirm facilitators or guest speakers.

City Visits & Retreat Coordination

• Assist in planning and executing strategic city visits where The Pastorate team connects with pastors and churches.
• Coordinate travel, venues, schedules, and meetings for city visits.
• Support the planning and logistics of retreats.
• Manage registrations, communications, and event materials.

Podcast Administration & Media Coordination

• Working closely with the Podcast Producer to provide administrative support for The Pastorate Podcast.
• Schedule and coordinate guest interviews, ensuring smooth pre-recording communication and post-recording follow up. 
• Prepare interview research notes and background briefs.

General Administrative & Team Support

• Assist the Director of Ministries, Content, and Communications in administrative tasks beyond specific programs.
• Support the recording of notes and task assignments along with AI tools to ensure effective meetings.
• Manage key databases, ensuring accurate records of program participants, retreat attendees, and podcast guests.
• Other duties as assigned.

REQUIREMENTS

• A collaborative team player.
• A proactive problem-solver with attention to detail.
• A confident and empathetic presence, capable of connecting with individuals from diverse backgrounds.
• Demonstrated experience in program coordination, administration, and leadership development.
• Effective interpersonal communication and presentation abilities, both written and verbal.
• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• Demonstrated passion for pastoral leadership development and empowering individuals to reach their full potential.
• Pastoral experience is an asset.
• Proficiency using Asana, Google Workspace, and Zoom.
• Alignment with The Pastorate’s mission, values, and Statement of Faith.